St. Joseph University

Virgin Town, Ikishe Model Village, Chümoukedima, Nagaland, India - 797 115

Run by DMI Sisters and MMI Fathers


State Private University Established Under Nagaland Govt.Act No.6 of 2016

Recognized by University Grants Commission(UGC)

Approved by All India Council for Technical Education (AICTE)


Ph.D. and M.Phil. Regulation - 2018


     The vision of St. Joseph University is to learn, discover, create and innovate; and to become global leaders with vision and values for a new world to come. At St. Joseph University, we are committed to the pursuit of knowledge, research and creativity towards entrepreneurship and leadership. The Student-centered learning is aimed at employable education in the changing global situations and ensuring personal and intellectual excellence towards productive careers, meaningful lives and responsible citizenship.
     The Research Centre of St.Joseph University has been established to promote research activities with a team of highly skilled and dedicated persons, who have a proven record of commendable research experience. The objective of this research centre is intended at expanding expertise in Arts, Science, Management, Education and Engineering through viable academic and research environment, collaborations with World class academic and research institutions and industries.
     The Regulations given in this booklet govern the conditions for imparting courses of instruction, conduct of the examinations and evaluation to research scholar's performance leading to a Ph.D./M.Phil. Degree. These Regulations are effective for the batches of students admitted from the academic session July 2017 onwards. The Degree of Doctor of Philosophy (Ph.D.)/ Master of Philosophy (M.Phil.) is awarded to a scholar who, as per these regulations, has submitted a thesis, on the basis of original research either in any particular discipline or involving more than one discipline that makes a contribution to the advancement of knowledge, which is approved by duly constituted Board of Examiners as required. The Ph.D. guidelines are based on the University Grants Commission (Minimum Standards and Procedure for Award of Ph.D./M.Phil. Degree) Regulation.

Definitions and Nomenclature

In the Regulations, unless the context otherwise requires, "University" means St. Joseph University, Dimapur, Nagaland
      "Research Board" means the Board duly constituted by the Vice-Chancellor of the University to administer the academic research activities of the University.
      "Supervisor" means any faculty member of the University who has been recognized by the University to guide the research scholars (Both Ph.D./M.Phil.).
      "Joint Supervisor" means a recognized Supervisor to guide the scholars in interdisciplinary research that require more than one expert or to take care of the administrative and research responsibilities of the scholar,        if the Supervisor retires from service.
      "Head of the Department" means Head of the Department of the Supervisor.
      "Doctoral Committee(DC)" means a Committee constituted by the University for each scholar to supervise the progress of his/her research work.
      "Scholar" means any candidate admitted by the University either under Full-time or Part-time category for pursuing research for the award of Ph.D./M.Phil degree of the University.
      "Course work" means theory subject prescribed by the Doctoral Committee for the scholar to undergo as a part of the programme requirement.
     "Publication" means full length research articles reporting new research findings in respective fields which have a general impact and contribute to the advancement of the particular field, and are always
     peer reviewed.


1.1 Eligibility Criteria for Admission to the M.Phil. Programme:

     Candidates for admission to the M.Phil.programme shall have a Master's degree or a professional degree declared equivalent to the Master's degree by the corresponding statutory regulatory body, withat least 55% marks in aggregate or its equivalent grade 'B' in the UGC 7-point scale or an equivalent grade in a point scale wherever grading system is followed
      A relaxation of 5% of marks, from 55% to 50%, or an equivalent relaxation of grade, may be allowed for those belonging to SC/ST/OBC(non-creamy layer)/Differently-abled and other categories of candidates.

1.2 Eligibility Criteria for Admission to Ph.D. Programme:

The following persons are eligible to seek admission tothe Ph.D. programme:
     *Master's Degree holders satisfying the criteria stipulated under Clause 1.1 above.
     *Candidates who have cleared the M.Phil. course work with at least 55% marks in aggregate or its equivalent grade 'B' in the UGC 7-point scale (or an equivalent grade in a point scale wherever grading system is
     followed) and successfully completing the M.Phil. Degree shall be eligible to proceed to do research
     *Candidates who have passed Master's Degree through Open University system are not eligible; however, candidates who have secured their Master's Degree under (11+1) / (10+2) +3+2 pattern of courses of study
     are eligible.
     *Ph.D admissions for specific applicants such as senior government officials, Judicial officers, NGO's, Legislators and others who do not possess the minimum percentage of marks in the PG degree shall be considered for Ph.D. admissions, if they comply the following conditions: (i) They should not claim any teaching position in any higher education institution. (ii) They should submit an undertaking to the effect that the Ph.D degree obtained under this category shall not be utilized for any monetary benefit. (iii) The topic of Ph.D. programme should be of social relevance.


2.1. M.Phil. Programme

The duration of the M.Phil. programme is one year / of two consecutive semesters .

2.2. Ph.D. Programme

     The minimum duration of the Ph.D. programme in Full-time/Part-time mode shall be three/four years respectively including course work.The maximum duration of the Ph.D. programme in Full-time/Part-time mode shall be extended upto five/six years respectively.
     The women candidates and Persons with Disability (more than 40% disability) will be allowed a relaxation of two years for Ph.D. as the maximum duration. In addition, the women candidates may be provided Maternity Leave/Child Care Leave once in the entire duration ofM.Phil./Ph.D. for up to six months.
     The request for extension beyond the maximum period should be made through the Supervisor. Such request for extension shall be decided by the Vice Chancellor for deserving candidates.


3.1 Ph.D. Candidates

Full Time candidates: All candidates who pursue full time research in this University shall belong to this category.
Part Time (Internal) candidates: All candidates employed in the University who pursue part time research in this University shall belong to this category.
Part Time (External) candidates: All candidates working in Industrial units, Colleges, Schools Government departments, Research organizations or other Institutions, sponsored for pursuing Ph.D. Programmes in this University.

3.2 M.Phil.Candidates

Candidate shall do M.Phil. programme only through full time mode


Sl.No.ProgrammeMinimum Qualification for Admission
1Ph.D. Degree in Faculty of ArtsAny Master of Arts Degree (M.A) in the disciplines of English, Sociology, Political Science, Journalism, Psychology and counseling, Social Work, History etc.,
2Ph.D. Degree in Faculty of ScienceAny Master of Science Degree (M.Sc) in the disciplines of Mathematics, zoology, Botany, Physics, Chemistry etc.,
3Ph.D. Degree in Faculty of Management StudiesMBA / M.S. in Management Studies
4Ph.D. Degree in Faculty of EngineeringM.E. / M.Tech. / M.S. in the relevant branch of Engineering or Technology


     Advertisement for Ph.D. will be given in Newspapers or University Website twice a year and the admission will be in November and May of every calendar year. The candidates desirous of pursuing Ph.D. degree shall submit the application in the prescribed form through proper channel on or before 15th of December or 15th of June each year to Registrar. The application form and the necessary details are available in the University website. Admissions will be restricted to the number of vacancies available and the willingness of the supervisor. The number of available seats under various supervisors shall be notified in the university website. Candidates seeking admission for Ph.D will be admitted through a common Written Test for each discipline, followed by an presentation.

     The date of provisional registration for Ph.D. shall be 31st of January or 31st of July of each year.

     The date of provisional registration for M.Phil. shall be 31st of July of each year.


     The applicant should possess Ph.D. degree in the relevant area of research in which he/she proposes to guide the scholar. The applicant shall submit the proof for Ph.D. degree recognition from UGC, if the Ph.D. degree is obtained from University other than State or Central University/Institutions.
     The applicant for Supervisor recognition should be a regular faculty of St.Joseph University. However faculty members working in other institutions shall register as Co-Supervisors and shall guide the Ph.D. scholars joined with the supervisor.
     The applicant shall have a minimum of two publications to his/her credit in referred journals. Research articles (and the journal concerned) should be in their field of specialization. Applicant shall be the first/second (in case if his/her scholar/Supervisor is the first author) /corresponding author in the publications.
     Provided that in areas/disciplines where there is no or only a limited number of refereed journals, the above condition may be relaxed for recognition of a person as Research Supervisor with reasons recorded in writing.


     The allocation of Research Supervisor for a selected research scholar will be decided by the Research committee chaired by the Vice Chancellor depending on the number of scholars per Research Supervisor, the available specialization among the Supervisors and research interests of the scholars as indicated by them at the time of interview.
     A Research Supervisor/Joint Supervisor who is a Professor, at any given point of time, cannot guide more than Three M.Phil. and Eight Ph.D. scholars. An Associate Professor as Research Supervisor can guide up to a maximum of two M.Phil. and six Ph.D. scholars, and an Assistant Professor as Research Supervisor can guide up to a maximum of one M.Phil. and four Ph.D. scholars.
     On superannuation, a faculty ceases to remain a supervisor but may continue as a Joint supervisor till the M.Phil/ Ph.D. programme is completed. A superannuating supervisor shall propose the name of a new officiating supervisor to Research Committee for approval from statutory bodies atleast one year prior to due date of superannuation. A faculty who is due to superannuate within three years, will not be assigned any new Ph.D.scholar by the Research Committee.


     Change of Supervisor for a research scholar shall be possible on valid reasons with the consent of both the present and proposed Supervisors. In case, the scholar requests for change of Supervisor without the consent of the present Supervisor, the request shall be considered based on the recommendation of the Committee constituted by the Vice-Chancellor. If change of Supervisor is approved, the scholar has to work for a minimum of one year with the new Supervisor and Synopsis shall be accepted only when the scholar has published atleast one journal publication (as applicable) with new Supervisor.


     A Doctoral Committee shall be appointed for each Research Scholar to continuously monitor the progress of the research scholar and to suggest corrections wherever needed.
The following is the composition of the Doctoral Committee
     Director of Research/ Registrar - Chairman
     Research Guide - Member / Convener
     Research Co-Guide (if Applicable) - Member
     Subject Expert from other Institution - Member
     A Faculty Member from University - Observern(Appointed by the Vice chancellor)
This Committee shall have the following responsibilities:
     To review the research proposal and finalize the topic of research
     To guide the research scholar to develop the study design and methodology of research and identify the course(s) that he/she may have to do
     To periodically review and assist in the progress of the research work of the research scholar.
     The DC meeting shall be convened three times during the entire research period. If the scholar extends the research work beyond the maximum period then fourth doctoral committee meeting shall be convened.
The DC Meetings shall be convened in the following intervals
     Within two months from the date of provisional registration to prescribe the course work
     After two semesters from the registration or after the completion of the course work to confirm the registration
     During the submission of synopsis
The review of research and seminar presentation should be evaluated by the DC. The scholar shall incorporate changes, if any, suggested by DC members to strengthen the research. If the Committee is not satisfied, the scholar should revise the research work as well as the presentation as per the inputs / guidelines suggested by the Doctoral Committee.
The External Expert shall be paid TA, DA & Honorarium as per institute norms for attending the meetings of the Doctoral Committee.


10.1 Course Work for Ph.D. Programme

     The course work shall be treated as prerequisite for Ph.D. preparation. A minimum of three credits shall be assigned to one course on Research Methodology which could cover areas such as quantitative methods, computer applications, research ethics and review of published researching the relevant field, training, field work, etc. Other three courses shall be advanced level courses concerned with the scholars research topic prescribed by the Doctoral Committee. The Scholars with M.Phil Degree are exempted from Research Methodology Course.
     The Doctoral Committee of a scholar shall meet within two months (Maximum period) from the date of communication of his/her provisional registration to prescribe the course works.
     A minimum of three course works of Nine Credits relevant to the area of research and offered under any approved PG programme of the University shall be recommended by the Doctoral Committee. But the scholars should not have undergone such course works in their PG programme or otherwise the Doctoral committee shall prepare special syllabus for the courses (Five unit pattern).
     All candidates admitted to the Ph.D. programmes shall be required to complete the coursework during the initial one or two semesters. The maximum time period for completion of the course work shall be two years from the date of provisional registration for both Full-time and Part-time scholars. If the scholar fails to complete the confirmation of provisional registration beyond two years after his/her registration for the Ph.D. programme, the registration of the scholar shall stand cancelled.
     The evaluation pattern for internal assessment and end semester examinations will be similar to that of PG courses. The question pattern for end semester examination shall be five questions with 'either or' choice pattern (each one from one unit) with twenty marks each.
     The Ph.D. scholar has to obtain a minimum of 'C' Grade in each course work in order to be eligible to continue in the programme and submit the dissertation/thesis. If the scholar fails to secure 'C' grade in any one of the course work he/she should redo the course work. The scholar's provisional registration will be confirmed only after the completion of the course work.

10.2 Course Work for M.Phil. Programme

     First semester shall have four courses with each course having four credits. Second semester shall have project work with twelve credits. The evaluation pattern for internal assessment and end semester examinations will be similar to that of PG courses. The question pattern for end semester examination shall be five questions with 'either or' choice pattern (each one from one unit) with twenty marks each.


     The scholar should submit progress report twice in a year i.e June 31st and December 5th in the prescribed format provided in the university website.
The half-yearly progress report should cover the following aspects
The review of literature
     New data acquired/techniques developed
     Progress/standardization in research methodology
     Discussion of the work done including any new finding
If a scholar fails to submit TWO consecutive half-yearly progress reports in time, or the progress made by the scholar is not satisfactory, the registration will be cancelled.


     A candidate may give an outline of the title / topic of the research or specify the broad area of his/her research at the time of registration for Ph.D.programme. The Ph.D. scholar shall be allowed to do modify or reframe the thesis title one month before the submission of synopsis (if necessary). However the focus and objective of the research should not be changed while changing the title.


     The Ph.D. scholars shall publish at least two research papers in refereed International /National journals and make two paper presentations in conferences/seminars before the submission of the dissertation/thesis for adjudication, and produce evidence for the same in the form of presentation certificates and/or reprints. M.Phil scholars shall present at least one research paper in a conference/seminar/ National /International Journal.
The journal and conference papers shall have the name of the research scholars as the first author and the second and last author as supervisor or Joint Supervisor.


     Every scholar shall submit the synopsis three months before the minimum period of the research. Six copies of Synopsis together with the certificate of the supervisor, in not less than THREE months before the submission of the thesis, in the prescribed format along with the prescribed fee.
     The synopsis should bring out in condensed form, the aims for conducting research, work done, results, findings and outcome of the research. The candidate shall make a presentation of the synopsis at a seminar in the Department before submission of the synopsis
     The Synopsis of the thesis shall not be less than six pages or exceed twelve pages, typed on A4 size in the prescribed format available in the university website. The candidate shall also submit soft copy of the synopsis.


     The thesis shall be submitted any time after the of submission of synopsis, but not beyond three months. The final thesis (5 Copies) shall be submitted in compact bound form along with a soft copy in pdf format.The title page of the thesis, cover, format, etc., should strictly confirm to the format given in the University website.
     No candidate shall be permitted to submit the thesis after a period of FIVE YEARS in the case of Full-time research scholars and SIX YEARS in the case of Part-time research scholars. The University shall for valid reasons and on the recommendations of his/her supervisor, grant an extension of time for not more than TWO YEARS in all, to the candidates. The registration of a candidate, who is not able to submit his/her thesis even after the grant of extension of TWO YEARS, stands cancelled, if not re-registered.


     A panel of nine examiners from India in the Rank of Associate professor with more than 15 years of research and teaching experience and above or equivalent shall be provided in a sealed cover to the Research Coordinator in the prescribed format, within a week from the date of submission of thesis by the Supervisor for adjudicating the thesis. The examiners shall not be close relatives of the candidate or Supervisor or Head of the Institution and also there shall be maximum of 2 examiners per state and one examiner per institute.
     The panel of examiners should consist of three Examiners from Region - I (Gujarat, Haryana, Himachal Pradesh, Punjab, Rajasthan, Uttarpradesh, Uttarakhand, Andaman & Nicobar Islands, Chandigarh, Dadra and Nagar Haveli, Daman and Diu, Jammu and Kashmir, Ladakh, Lakshdadweep, New Delhi), three Examiners from Region � II (Andhra Pradhesh, Chattisgarh, Goa, Jharkhand Karnataka, Kerala, Madhyapradhesh, Maharashtra, Odisha, Tamilnadu, Telengana, Puducherry) and three Examiners exclusively from Region - III (Arunachal Pradesh, Assam, Bihar, Manipur, Meghalaya, Mizoram, Nagaland, Sikkim, Tiripura, West Bengal). The Vice-Chancellor may add any additional name/names to the list. The Vice chancellor shall appoint the examiners from amongst a panel, one from each Region mentioned above.
The examiners evaluate the thesis and send a report on the thesis in not less than 500 words. The examiners shall have the rights to raise relevant questions/clarifications on the subject matter of the thesis. The examiners can make the recommendations as follows:
         'Highly commended',
         'Not Commended' or
         'To be resubmitted'.
If any examiner has in his/her report made some comments and suggested corrections, thus asking the candidate to carry out the same in the thesis, then the candidate will be informed accordingly through the Supervisor.
     If all the examiners unanimously declare for recommendation, based on the individual reports send to the Research Coordinator, the Convener and the candidate shall be asked to appear for a public Viva-Voce Examination within a month after consolidating the reports by the supervisor.
     The Research Supervisor should submit the examiner panel with the complete address including designation, email id, mobile and office numbers. He / She is responsible for any mistakes found in Examiner�s address details.


         After the thesis is recommended for the award of the degree by the examiners, Public Viva-Voce shall be conducted by a panel of examiners to be constituted by the Vice Chancellor. The Panel of Examiners shall include:
         Any one of the examiners of the thesis
         The supervisor (Convener)
         One observer from the University The recommendations of the award of the Ph.D. degree shall be as follows
If the performance of the scholar in the Public Viva Voce is 'SATISFACTORY' then the panel shall recommend for award of degree.
     If the performance of the scholar in the Public Viva voce as reported by the Panel of Examination board is 'NOT SATISFACTORY', the candidate may opt to reappear for the Oral examination at a later date not later than three months from the date of the first Viva Voce. On the second occasion, a new panel shall be constituted by the Vice Chancellor.
     If the performance of the candidate in the oral examination on the second occasion also is reported as 'NOT SATISFACTORY', the Vice Chancellor, if he deems it necessary, shall refer the remarks of the Oral examination board, along with the thesis and comments of the examiners, to a committee constituted by the Vice Chancellor for this purpose and decide. The decision of the Vice Chancellor shall be final.


     The candidate has to apply for Provisional Certificate (PC) immediately within one week from the date of completion of Viva-voce examination in a prescribed form along with requisite fee. The Provisional certificate will be issued within in one month from the date of submission of the application.
     The Institute would award the Ph.D. degree to the candidate after due approvals by Board of Governors. The degree will be awarded during the convocation.


     In the case of research scholars who have committed an act of plagiarism, as confirmed by a committee, in research work/dissertation/thesis of M.Phil. / Ph.D. degrees, his/her thesis forfeited and his/her research registration shall be cancelled and also he/she shall be debarred to register for any other programme in the University.


     Following the successful completion of the evaluation process and before the announcement of the award of the M.Phil./Ph.D. degree(s), the Institution concerned shall submit an electronic copy of the M.Phil. Dissertation /Ph. D. thesis to the INFLIBNET, for hosting the same so as to make it accessible to all Institutions/Colleges.


Cancellation may be done in the following modes
     Supervisor shall submit a letter for cancellation of the Ph.D. registration of the scholar along with the request of the scholar.
     The scholar shall submit a letter for cancellation of the Ph.D. registration duly forwarded by the supervisor
If the Scholar is not showing satisfactory performance for one year, the Supervisor may intimate to the research section about the non-performing scholar to take appropriate action. The Research Section in turn would send a Show Cause Notice with a period of 30 days to the scholar concerned. If the candidate responds to the Show Cause Notice and is willing to continue the programme, he / she will be permitted to continue the same with the consent of the supervisor.


     The Research Board of St.Joseph University may revise, amend or change the regulations from time to time with the approval of Board of Governors.

Ph.D. Regulation - 2022





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